Meet Day Information

Volunteer Orientation / Instructions

Please review the Volunteer Zoom Orientation video and presentation on this page  before the meet.  Volunteer instructions can also be found there.

Schedule of Events and When to Arrive

This event starts ON TIME. Please arrive early to have time to find parking, check in (for volunteers) and for athletes to find their designated spot in the grandstands. Enter the SPHS track from the Meridian Avenue gate.  

• Event Schedule   Note that we have tried to estimate start times for Friday field events, but they may start later than posted depending on registration numbers and issues that may arise.  Events will not begin earlier than posted.  Please plan for a long day, be flexible, and cheer on your classmates while you are waiting.

Friday Field Events - Things to Know

• The Opening Ceremony begins at 4:00 pm.  Event starts at 4:30 pm and will likely (but not definitely) be over by 8:00 pm.  Please review the schedule linked above. 

• Spectators and athletes should go to the stands for opening ceremonies.  From north (closest to the snack shack) to south (closest to the bullpen), the order of seating will be: MHS - Holy Family - AV - Marengo.

• Volunteers should report to their post.

• After Opening Ceremonies, athletes and spectators will be allowed on the field.

• Spectators can bring a folding chair and canopies or umbrellas to sit on the field in the designated areas

• No food or drinks except water allowed on field

• After and between events, athletes can participate in FIELD DAY FUN!, fun skill challenges on the field organized by SPHS track team volunteers. 

Note: Athletes at adapted events (Vertical Jump & Adapted Shot Put) will compete first. Please wait until they are done competing before waiting in line for Field Day events.

Friday Adapted Events - Things to Know

• New this year!  The following adapted events for students with disabilities will take place on Friday:  

  • • Long Jump (@ LJ pit)

    • Vertical Jump (on field)

    • Adapted Shot Put (on field)

    • Short & Long Sprints (on east end of track in front of guest bleachers, closest to Diamond)

• Adapted events will begin at 4:15.

• More information will be provided directly to those who sign up as the meet gets closer.

Saturday Running Events - Things to Know

• The Opening Ceremony begins at 8:00 am with mascots & national anthem. Running events start at 8:30 am.

• Lower grades are estimated to be completed by 11:30am.  Upper grades are estimated to be completed by noon.  Please understand that end times are ESTIMATES.

• ALL spectators and athletes should go to the stands upon arrival.  Volunteers should report to their post.

• All bleachers are labeled by school & grade. We ask that families sit by grade as much as possible so it's easier to call you down for your events, but we understand that families have kids in more than one grade.  Spectators who are not affiliated with a specific grade may sit wherever they like.  From north (closest to the snack shack) to south (closest to the bullpen), the order of seating will be: MHS - Holy Family - AV - Marengo.

• Only athletes and volunteers can be on the track & field.  All others must remain in the stands.

• PLEASE BE SURE TO KEEP OFF THE AISLES.  When spectators stand against the rails, it's very difficult for volunteers to escort athletes to the bullpen and watch the event from the stands.  Please remind your children & family members not to stand in the aisles. 

Checking In - Volunteers Only

ONLY Volunteers check-in.  Athletes & spectators can go directly to the stands.

• Grade and event LEADS will receive a clipboard with a list of your group’s volunteer team and the participants for your events.

• Some volunteers will receive walkie talkies depending on their position.

• Grade-group (escort) volunteers:  After check-in, meet up and coordinate with your volunteer group in the grandstand.  

• The first bleacher is reserved for “Athlete Line-up & Volunteers”. There will be supplies: bullhorn, whiteboard, garbage bags & disposable gloves for clean-up.

T-Shirts  

T-shirts will be delivered to your oldest child's classroom a day or two before the event.  Please:

• DON'T wear the shirt to school

• DON'T remove any labels

• DON'T wash the shirt.  If you must, remove the name label from the shirt.  For any lost or damaged labels, please arrive early to the Volunteer Check-In tables and write a new label by hand. 

What to Wear and Bring 

• Volunteers & Participants:  WEAR YOUR ACTM T-SHIRT

• No spikes allowed on track

• All:  water bottles, sunscreen, hats, sunglasses, light sweatshirt depending on weather for Friday evening

• Friday only: lawn chairs, umbrellas, canopies allowed on the field

• Volunteers, don't forget:  cell phone, wear clothes with pockets.  You may need your hands to hold medals and use walkie-talkies and cell phones. 

Water, Food & Drinks

• Spectators, competitors, and volunteers should arrange to bring their own water both days.

• On Saturday only, there will be water stations at the north gate and on the field for participants.  On both days, additional water can be purchased at the snack shack.

• The South Pasadena Middle School Athletic Boosters will sell food Friday and Saturday at the Snack Shack.

• Accepted payments: cash, credit card, Venmo & Apple Pay.  

• Food and drinks can be consumed in the stands.  No food, drink, gum, seeds allowed on the track. Only water is allowed on the field.  

Clean Up and Materials Return

Please throw trash away in bins. SPHS is gracious to allow us to use their facility. We do not expect HS custodians to clean up after us. Please return clipboards, supplies and laminated signs to the volunteer check-in table.  We humbly request 4th & 5th grade parents who are staying until the end of the meet to assist with clean-up.  

Tagging Photos on Social Media

Use #southpasactm.  You can also tag your school's PTA.