Meet Day Information
Dear Parents,
We look forward to seeing you at the All-City Track Meet on Friday, April 19th and Saturday, April 20th! Thank you to all our volunteers. We could not do this without YOU! Below we’ve listed general information, volunteer information and tips on how you can help the day go smoothly.
We ask you to keep in mind that this event is run by volunteers, not trained professionals. With close to 800 participants, hundreds of cheering fans, and 300 volunteers, it can be chaotic and loud! Please have patience and understanding, and remember this is a FUN day for the kids!
Volunteer Orientation / Instructions
Please review the Volunteer Zoom Orientation video and presentation on this page before the meet. Volunteer instructions can also be found there.
Schedule of Events and When to Arrive
This event starts ON TIME. Please arrive early to have time to find parking, check in (for volunteers) and for athletes to find their designated spot in the grandstands. Enter the SPHS track from the Meridian Avenue gate.
Event Schedule Note that it is difficult to estimate start times for each field event as we do not know what issues will arise or if everyone who registered will show up. Please plan for a long day, be flexible, and cheer on your classmates while you are waiting.
Friday Field Events - Things to Know
The Opening Ceremony begins at 4:00 pm. Event starts at 4:30 pm and will likely (but not definitely) be over by 8:00 pm.
Spectators and athletes should go to the stands for opening ceremonies. MHS will sit in the far south section of the grandstands closest to the bullpen, and AV will be on the north end closest to the snack shack. Marengo and Holy Family will be in the middle, with Holy Family next to AV and Marengo next to MHS.
Volunteers should report to their post.
After Opening Ceremonies, athletes and spectators will be allowed on the field.
Spectators can bring a folding chair and canopies or umbrellas to sit on the field in the designated areas
No food or drinks except water allowed on field
After and between events, athletes can participate in FIELD DAY FUN!, fun skill challenges on the field organized by SPHS track team volunteers.
Saturday Running Events - Things to Know
The Opening Ceremony begins at 8:00 am with mascots & national anthem. Running events start at 8:30 am.
Lower grades are estimated to be completed by 11:30am. Upper grades are estimated to be completed by noon. Please understand that end times are ESTIMATES.
ALL spectators and athletes should go to the stands upon arrival. Volunteers should report to their post.
All bleachers are labeled by school & grade. We ask that families sit by grade as much as possible so it's easier to call you down for your events, but we understand that families have kids in more than one grade. Spectators who are not affiliated with a specific grade may sit wherever they like. MHS will sit in the far south section of the grandstands closest to the bullpen, and AV will be on the north end closest to the snack shack. Marengo and Holy Family will be in the middle, with Holy Family next AV and Marengo next to MHS.
Only athletes and volunteers can be on the track & field. All others must remain in the stands.
PLEASE BE SURE TO KEEP OFF THE AISLES. Every year, spectators stand against the rails which makes it very difficult to escort athletes to the bullpen. Please remind your children & family members NOT to stand in the aisles. This will really help our volunteers.
Checking In - Volunteers Only
ONLY Volunteers check-in. Athletes & spectators can go directly to the stands.
Grade and event LEADS will receive a clipboard with a list of your group’s volunteer team and the participants for your events.
Some volunteers will receive walkie talkies depending on their position.
Grade-group (escort) volunteers: After check-in, meet up and coordinate with your volunteer group in the grandstand.
The first bleacher is reserved for “Athlete Line-up & Volunteers”. There will be supplies: bullhorn, whiteboard, garbage bags & disposable gloves for clean-up.
T-Shirts
T-shirts will be delivered to your oldest child's classroom a day or two before the event. Please:
DO NOT wear the shirt to school
DO NOT remove any labels
DO NOT wash the shirt. If you must, remove the name label from the shirt. For any lost or damaged labels, please arrive early to the Volunteer Check-In tables and write a new label by hand.
What to Wear and Bring
Volunteers & Participants: WEAR YOUR ACTM T-SHIRT
No spikes allowed on track
All: water bottles, sunscreen, hats, sunglasses, light sweatshirt depending on weather for Friday evening
Friday only: lawn chairs, umbrellas, canopies allowed on the field
Volunteers, don't forget: cell phone, wear clothes with pockets. You may need your hands to hold medals and use walkie-talkies and cell phones.
Water, Food & Drinks
Spectators, competitors, and volunteers should arrange to bring their own water both days.
On Saturday only, there will be water stations at the north gate and on the field for participants. On both days, additional water can be purchased at the snack shack.
The South Pasadena Middle School Athletic Boosters will sell food Friday and Saturday at the Snack Shack.
Accepted payments: cash, credit card, Venmo & Apple Pay.
Food and drinks can be consumed in the stands. No food, drink, gum, seeds allowed on the track. Only water is allowed on the field.
Clean Up and Materials Return
Please throw trash away in bins. SPHS is gracious to allow us to use their facility. We do not expect HS custodians to clean up after us. Please return clipboards, supplies and laminated signs to the volunteer check-in table. We humbly request 4th & 5th grade parents who are staying until the end of the meet to assist with clean-up.
Tagging Photos on Social Media
Use #southpasactm. You can also tag your school's PTA.